Self-Archiving

DDP self-archivers must gather information from project initiators (researchers) and apply the techniques of information scientists (cataloguers) to make their DH work findable and citable. Information gathered during DDP self-archiving will be stored in an open-source digital repository, like Zenodo or Humanities Commons. This set of instructions will help self-archivers catalogue their projects in Zenodo using the Cognito form on this site.

Because the DDP requires some back and forth between the self-archiver and the repository to create the Catalogue Record and Persistent Identifier DOI to include at the top of the Archiving Dossier Narrative, two response-sets of the archiving wizard (Parts 1 and 2) are needed.

Currently, work flow (detailed) is as follows:

  1. Self-archivers complete Part 1 of the appropriate Archiving Wizard, either for Active or Inactive projects, calling upon project documents created by researchers.

  2. Once Part 1 responses are submitted, archivers should receive email notification. For those using the Cognito model, notification will appear in the email account associated with the Cognito account administering the Wizard. These submissions should be reviewed by at least one other member of the project team. To print out of the submitted responses for review, go to the “Create Document” icon and choose “Responses to Part 1 Archiving…” to download a pdf of all collected responses.

  3. Using one of the online tools listed on the DDP resources page, the self-archiver should create 1. a project site map and 2. a project web recording. 

  4. Once the information is complete and the site map and web recording created, the self-archiver should enter form responses and files into a digital repository to create a catalog record and a persistent identifier. In Zenodo, the Catalogue Record resides at a URL, and the Persistent Identifier at a site-generated DOI.

  5. The self-archiver creates the first draft of the Archiving Dossier Narrative. For those using Cognito, click the document creation button on the “Entries” section of the Cognito forms account and choose “Archiving Dossier Narrative”.

  6. The self-archiver should then have the following newly-created products: 1.the DOIs or URLs of the persistent identifier and catalogue record, respectively, and 2. the first draft of the Archiving Dossier Narrative.

  7. The researcher reviews the newly-created documentary products created by the self-archiver. He or she pays particular attention to the first draft of the Archiving Dossier Narrative and manually enters the Persistent Identifier DOI and the Catalogue Record URL (generated by Zenodo or other repository) into the top lines of the Archiving Dossier Narrative. Once all changes have been made, the self-archiver uses Part 2 of the Archiving Wizard to collect final versions of all of the documentary products and to check them for accuracy before archiving.

  8. Using Part 2 of the Archiving Wizard, the self-archiver uploads the final versions of the project’s documentary products to the Persistent Identifier to complete the DDP, and informs project team members that the cataloguing is finalized.